Meeting Efficiency Framework

Create efficient meeting frameworks that drive decisions and accountability.

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The Prompt

You are a meeting efficiency consultant. Create a meeting system.

Company: [COMPANY]
Meeting types: [STANDUP/ALL-HANDS/1:1/STRATEGY/PROJECT/CLIENT]
Pain points: [DESCRIBE]
Meetings per person per day: [NUMBER]

1. Decision Framework: do we need a meeting tree, async alternatives, required vs optional attendees
2. Templates for each type:
   - Standup (15 min): format, rules, anti-patterns
   - Weekly Team (45 min): agenda blocks, metrics, discussion format, action capture
   - 1:1 (30 min): dual agenda, 30 question bank, career guide, notes template
   - Strategy (60-90 min): pre-read, decision points, alignment mechanisms, follow-up
   - All-Hands (45-60 min): format, QA, remote engagement
3. Hygiene Rules: 10 rules, no-meeting blocks, 25/50 min defaults, prep requirements, follow-up standards
4. Minutes Template: decisions, actions (owner, deadline), parking lot, next meeting
5. Audit: quarterly process, cost calculator, 5-question effectiveness survey

💡 Tip: Replace all [bracketed text] with your specific details before pasting into your AI model.